Note: The job is a remote job and is open to candidates in USA. Heed Health is a company that provides event solutions prioritizing guest safety and well-being. They are seeking a detail-oriented HR & Recruitment Coordinator to manage the full recruiting cycle for First Aid Responders and maintain HR databases, ensuring compliance and readiness for events.
Responsibilities
- Manage end-to-end recruitment for First Aid Responder roles in high-volume event zones, including posting positions, screening candidates, coordinating interviews, and extending offers
- Build and maintain a strong pipeline of qualified, credentialed candidates to support rapid deployment needs
- Conduct or coordinate interviews, reference checks, and pre-employment screenings
- Partner with operations leadership to understand upcoming event schedules and anticipate staffing needs by region
- Develop creative sourcing strategies to attract new talent, including outreach to EMS schools, trade groups, and online communities
- Maintain the accuracy and integrity of HR, payroll, and scheduling databases — ensuring employee records, certifications, availability, and status are always current
- Audit database records regularly to identify and resolve gaps, duplicates, or outdated information
- Assist with onboarding new hires, ensuring all documentation, system entries, and credentialing records are completed before deployment
- Track and monitor state and local EMS certifications, EMT licenses, CPR credentials, and any other required compliance documents for all active staff
- Proactively identify upcoming expirations and follow up with employees to ensure renewals are completed on time
- Maintain compliance records in accordance with company policy and any applicable state regulations
- Flag any compliance gaps to management
- Support HR and operations leadership with special projects, which may include process improvements, reporting, policy drafting, or research
- Assist with seasonal surge planning around peak event periods
- Contribute ideas to improve the candidate and employee experience
Skills
- 1+ years of experience in recruiting, HR coordination, or a related role
- Strong organizational skills with keen attention to detail — especially around data accuracy and compliance tracking
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines in a fast-moving environment
- Self-starter who can work independently with minimal supervision
- Experience recruiting in healthcare, EMS, emergency services, or event staffing
- Experience working in a remote or distributed team environment
- Background in HR compliance or workforce management
Benefits
- Flexible, part-time schedule — work that fits your life
- Meaningful work supporting the safety of tens of thousands of event attendees nationwide
- A collaborative, mission-driven team that values your contributions
- Opportunity to grow with a company expanding into new markets and events
Company Overview
Heed Health provides clinical advisory and testing strategy design services. It was founded in 2020, and is headquartered in New York, New York, USA, with a workforce of 11-50 employees. Its website is https://heedhealthcare.com.