San Francisco General Hospital Foundation is a nonprofit fundraising organization focused on promoting equity in healthcare. The Office Coordinator will serve as the first point of contact for visitors, manage administrative tasks, provide accounting support, and assist with HR and event logistics.
Responsibilities
- Serve as the receptionist for the Foundation office, welcoming all visitors and being the first point of contact for guests and vendors. These duties also include answering the main phone line and ensuring the upkeep of common areas for appearance and functionality
- Accounting support, including accounts payable and receivable entries
- Serve as the primary point person for collecting and initiating the processing of incoming donations. Duties include creating the daily mail log and scanning donations and backup documentation
- Manage the State Charity Registration
- Provide HR administrative support, including new hire office overviews, manage Workplace Violence and Sexual Harassment training requirement, and manage gift cards purchases and distribution
- Retrieve daily mail from multiple locations and distribute mail to appropriate staff
- Regularly monitor the Foundation’s info@ email inbox and promptly forward messages to the appropriate staff members
- General meeting and events support, including arranging meetings upon request, maintaining meeting room schedules, and coordinating catering services and supplies
- Serve as the primary backup staff member for gift entry processing
- Maintain office material inventory, ordering of supplies and organization of staff breakroom
- Manage the IT log and assist staff to coordinate IT support requests as needed
- Maintain the office copier, postage machine, phone systems and other facilities-related tasks
- Assist with Board documents and meetings; provide logistical support for meetings including gathering Board book materials, arranging meeting spaces and other meeting tasks as necessary
- Manage Employee Assistance Program by promoting its use and conducting quarterly meetings with the vendor on utilization
- Perform general administrative support and other tasks as assigned
Skills
- Exceptional customer service skills
- Pleasant phone manner
- Excellent oral and written communication skills
- Highly organized
- Detail-oriented and accurate
- Ability to multi-task and prioritize to meet deadlines
- Ability to work in a fast-paced office environment
- Ability to effectively assist and interact with staff, Board of Directors, Zuckerberg San Francisco General Hospital staff, other organizations, and a diverse spectrum of groups and individuals
- Accounting support, including accounts payable and receivable entries
- Manage the State Charity Registration
- Provide HR administrative support, including new hire office overviews, manage Workplace Violence and Sexual Harassment training requirement, and manage gift cards purchases and distribution
- Retrieve daily mail from multiple locations and distribute mail to appropriate staff
- Regularly monitor the Foundation's info@ email inbox and promptly forward messages to the appropriate staff members
- General meeting and events support, including arranging meetings upon request, maintaining meeting room schedules, and coordinating catering services and supplies
- Serve as the primary backup staff member for gift entry processing
- Maintain office material inventory, ordering of supplies and organization of staff breakroom
- Manage the IT log and assist staff to coordinate IT support requests as needed
- Maintain the office copier, postage machine, phone systems and other facilities-related tasks
- Assist with Board documents and meetings; provide logistical support for meetings including gathering Board book materials, arranging meeting spaces and other meeting tasks as necessary
- Manage Employee Assistance Program by promoting its use and conducting quarterly meetings with the vendor on utilization
- Perform general administrative support and other tasks as assigned
- Valid California driver's license (required)
- Associate or bachelor's degree preferred
- Highly proficient in Microsoft Word, Excel, and Outlook, SharePoint
- Strong organizational skills with ability to prioritize and manage multiple tasks and responsibilities
- Commitment to quality work, accuracy, high productivity, and attention to detail
- Possess a sense of humor and ability to adapt within a small but highly productive, fast-moving open office environment
- Strong commitment to customer service excellence
- Demonstrated database experience is a plus
Benefits
- Comprehensive medical, dental and vision benefits with 100% of employee only premiums paid for by the Foundation
- Option to participate in our 403(b) Retirement Plan
- Generous paid time off
- Holidays
- Additional perks, including employee-driven initiatives and professional development opportunities
Company Overview
San Francisco General Hospital Foundation is a Non-Governmental organization that raises philanthropic funds and promotes health awareness. It was founded in 1993, and is headquartered in San Francisco, California, USA, with a workforce of 11-50 employees. Its website is https://sfghf.org/.
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