Explore Schools is a network of public charter schools providing education to students in Brooklyn. They are seeking a Finance & Office Operations Associate to support financial processing and maintain a functional office environment, ensuring efficiency and professionalism in operations.
Responsibilities
- Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget
- Ensure timely data entry and tracking of invoices for approval and payment
- Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items
- Perform miscellaneous reconciliations, including vendor statements and internal spending reports
- Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding
- Assist in preparing documentation for the annual audit and other compliance-related projects
- Provide general administrative and analytical support to the Finance Team and participate in ad hoc projects as needed
- Serve as the point person for the ESI office, providing direct visitor support and customer service, overseeing organization and upkeep of the space, and delivering day-to-day administrative and operational support to ensure the office runs efficiently
- Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences
- Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed
- Manage building access and security, including staff credentials, guest registration, and coordination with building management systems
- Oversee conference room scheduling and functionality, ensuring meeting spaces are properly booked, equipped, and supported
- Own the coordination and execution of office events and meetings, working with cross-functional teams to manage end-to-end logistics, including setup, materials, ordering food, tech support, and breakdown
Skills
- Bachelor's Degree
- Superb organization and prioritization skills
- Ability to meet deadlines and stay on top of important details
- Enjoy collaborating on a team and supporting where needed
- Eager to grow finance and office management skills
- Excited to take on new challenges
- Dedicated to working in communities that have historically been underserved and under-resourced
- Willing to engage in identity work necessary to heighten your own awareness and improve your capacity to view your workstreams through an anti-white supremacy lens
- Steadfast commitment to collaboration and teamwork
- Exhibits strong judgment and self-awareness, with the ability to ask thoughtful questions and determine when to seek additional input
- Excellent verbal and written communication skills
- Ability to execute tasks efficiently and with a sense of urgency and attention to detail
- Ability to execute and communicate in a direct and sensitive fashion
- Professional integrity, flexibility, and a reflective attitude
- Ability to bend, squat, climb stairs frequently and lift up to 20 pounds
- Office or school operations experience
- Technical skills in Excel and data entry
Benefits
- Paid time off including network shutdown days
- Considerable matching of retirement contributions
- A competitive and comprehensive benefits plan, covering up to 95% of the cost for employees and their families
- Dental and vision plans
- Employer paid disability and life insurance
- Parental leave benefits
- Flexible spending account options
- Generous vacation time and paid holidays
- Professional development
- Continuing education scholarships
- Referral bonuses
- Employee assistance program (EAP)
- Childcare assistance
- A 403(b) retirement plan with employer matching
Company Overview
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