Fac Assist & Prgrm Coord

Job title: Fac Assist & Prgrm Coord in Cambridge, MA at Harvard University
Company: Harvard University
Job description: Job Code403134 Coordinator ISub-Unit054Time StatusFull-timeUnion55 - Hvd Union Cler & Tech WorkersBasic Qualifications

• Two+ years of experience managing research and/or academic programs at the graduate level.

Additional Qualifications and Skills

• College degree preferred.
• Excellent organizational skills with demonstrated ability to prioritize work in an environment with multiple and competing interests frequently under deadline pressure.
• Demonstrated experience and/or training in sponsored research administration, preferably with federal grants.
• Excellent interpersonal, and communication skills.
• Ability to work independently with limited day-to-day supervision.
• Ability to handle complex and confidential information with discretion.
• Proficiency using a variety of computer software and systems, including Harvard Financial Systems.
• Preferred web skills include familiarity with WordPress, Mailchimp (for email campaigns), Zoom, Slack, and Vimeo.

Additional InformationThis position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range: $60,503-$95,391
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.DepartmentMossavar-Rahmani Center for Business and GovernmentPre-Employment ScreeningIdentitySchedule9 - 5 Monday through FridayJob FunctionGeneral AdministrationPosition DescriptionFaculty & Administrative Support (25%)

• Works with Faculty Director to prepare course materials, develop and maintain Canvas course pages, ensure materials and Canvas pages meet digital accessibility standards, and other duties as needed.
• Processes reimbursements, corporate card, invoices, and other expenses for Faculty Director as needed.
• Coordinates Faculty Director's travel arrangements as needed.

Conference & Event Management (40%)

• Oversees all event and conference logistics including communication with speakers and travel arrangements; delegates staffing needs to students and fellows; manages facilities, catering, and meeting materials; negotiates with media services, hotels, caterers and vendors to stay within budgets as agreed with Faculty Director.
• Serves as lead organizer for collaborative events; liaises with faculty, staff, and fellows at the Harvard Data Science Initiative, Harvard Law School, the Harvard University Center for the Environment, the Graduate School of Arts and Sciences, the Graduate School of Design, the School of Engineering and Applied Sciences, and the Weatherhead Center for International Affairs, on the Science and Democracy Lecture Series, weekly STS Circle seminar series, and additional collaborative events and conferences.
• Under the direction of the Faculty Director, administers predefined event budgets, including contributions from collaborating institutions, follows up on payment, and ensures timely reconciliation of expenses.

Academic & Research Administration (15%)

• Updates and maintains administrative systems and procedures including the Graduate Secondary Field registration system, fellowship application process, and other recurrent reporting and communication systems.
• Typically serves as principal administrative contact for visiting research fellows, graduate students, the Program's Harvard collaborators as well as external constituencies, including federal funding agencies, and faculty and students at other universities.

School/UnitHarvard Kennedy SchoolJob SummaryThe high-profile and high-energy Program on Science, Technology and Society (STS) at the Harvard Kennedy School (HKS) provides unique resources through research, training, and public events for coping with the multiple societal challenges posed by scientific and technological innovation.The Faculty Assistant and Program Coordinator will work directly with faculty director Professor Sheila Jasanoff to make valued contributions in support of her teaching, speaking engagements, events and collaboration with other schools at Harvard and external organizations. The Faculty Assistant and Program Coordinator will play a key role in managing scheduling, communications, course development, and travel arrangements for Professor Jasanoff and her work with STS as well as coordinate all events for the program.Duties and Responsibilities:Operations (20%)

• Prepares and maintains all aspects of program operations including human resources, financial management, and all events and conferences; trains and supervises graduate students and undergraduate assistants.
• Coordinates application processes for incoming international and national postdoctoral fellows; interfaces with applicants and candidates; communicates Faculty Director's decisions on selection; handles all appointment paperwork; troubleshoots issues such as visa requirements.
• Under the Faculty Director's direction and guidance, prepares and maintains budgets; monitors progress toward defined budget expenditures from multiple funding sources.
• Maintains and updates program websites and Faculty Director's personal website; publicizes events through multiple mechanisms including email campaigns and social media; assigns web work to fellows and graduate students as appropriate; anticipates and coordinates with the Executive Director on long-term web improvement projects; liaises with HKS and Harvard IT staff to ensure smooth operations, including Director's IT needs.
• Coordinates all meetings of the Science and Democracy Network including weekly announcements, logistics for the Network's annual meeting (held biennially in Europe), drafting calls for abstracts, coordinating with international partners, managing registration and fee collection; serves as the Network's primary point of contact, maintaining membership services, preparing and distributing weekly announcements in consultation with Faculty Director; and supports meetings of the Network's Governing Council as needed.

Continued in section below.Commitment to Equity, Inclusion, and BelongingHarvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.BenefitsWe invite you to visit Harvard's Total Rewards website ( ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work FormatHybrid (partially on-site, partially remote)LinkedIn Recruiter Tag (for internal use only)#LI-DS1Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Expected salary: $60503 - 95391 per year
Location: Cambridge, MA
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