Document Specialist

Cooley LLP is seeking a Document Specialist to join their Document Processing team. The role involves providing document production and processing support, ensuring high levels of customer service and quality through collaboration with team members across various locations.

Responsibilities

• Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
• Reformat existing documents into Cooley templates and standard or custom formats
• Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
• Transcribe analog or digital dictation files
• Proofread all edits made or word-for-word for new input, or conversion projects for accuracy
• Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
• Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
• Create fill-in forms in Acrobat
• Create charts, graphs, tables and spreadsheets as requested
• Use email, including email with multiple attachments
• Transfer documents to/from secure file transfer platforms
• Conduct Internet, intranet, network and archive searches, as requested
• Download/Save/Print to PDF from various Data Sites
• Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
• Perform redlines using Litera Compare and native Word
• Log work and cost recovery information
• All other duties as assigned or required

Skills

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime and flexible schedule, as required
• Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority
• Fast and accurate typing
• General understanding of personal computers
• Previous experience supporting multi-locations and time zones
• Previous legal document processing experience
• Document Specialist I: Minimum 1+ year prior document processing experience
• Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Benefits

• Medical
• Health savings account (with applicable medical plan)
• Dental
• Vision
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance
• AD&D
• Long-term care coverage
• Backup care for children and/or adults
• Other parental support benefits
• Firm-paid life insurance
• AD&D
• LTD
• Short term medical benefits
• 20 days of Paid Time Off (“PTO”)
• 10 paid holidays each year
• Generous parental leave
• Fertility benefits

Company Overview

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation. It was founded in 1920, and is headquartered in Palo Alto, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.cooley.com.

Company H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships, with 28 in 2025, 10 in 2024, 15 in 2023, 18 in 2022, 22 in 2021, 14 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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